Why Is Rapid Assessment Key to Achieving Our Goals?

In order to best serve our beneficiaries, we need a pulse on what actually matters to them. Not only that, we need to understand their situation. Regardless of our education and training, we will never intuitively know what we need to know to design effective programs because we do not walk in their shoes.

We all know that nonprofits have limited resources in time, staff, and finances to accomplish the mission before them – and even less to conduct research. But what if your nonprofit already had the ability to research? What if with some extra training and oversight, you could get your pulse on those that matter most to the success of your mission?

You can.

With the goals to produce a description of the current situation, outline needs, and prioritize and plan interventions, the Rapid Assessment Process (RAP) is a soft structure that allows you to get an insider’s perspectives on specific interest topics.

This participatory action research technique strikes a balance, when done appropriately, between flexibility, creativity, and rigor. Results can and should be immediately used for planning (design or redesign), monitoring, and evaluation, as well as design for additional research.

But why consider it? 

• In research terms, it is a relatively quick (but intense) process – with a smaller focus, it can be done in a matter of days. With a larger focus, RAP can be done within 6 weeks. The duration of such an assessment depends on what and who is being assessed, along with the resources necessary.
• It is an iterative process – the data collection and analysis cycles are repeated until no additional information (in this case, themes) is found. In other words, there is consensus in the findings. Experience shows that when done appropriately, themes begin to repeat after the 8-10 data collection rounds (fewer for a smaller focus).
• Triangulation, or the use of data from different sources (multiple perspectives) regarding a specific topic, allows a depth and breadth of information.
• Almost always, data collection is done through focus groups or directed conversation. It’s getting people to tell you what they know – they are the situation experts.
• RAP can be done with a small team – ideally 2-6 people from varying backgrounds. The teams, who are appropriately trained and prepped, should include both “insiders” and “outsiders” in order to hear and record what is actually being said. The team that collects the data is also the team that analyzes the data and prepares the report.

The technique is quickly trainable and learnable making it a quick win for your organization. If you have team members who are good listeners, quick learners, demonstrate genuine respect for others, and can communicate clearly, you have what it takes for RAP.

So, what are you waiting for?  Learn to RAP.

“The most powerful single modification that enhances achievement is feedback.” John Hattie.